Privacy Policy – Stillwater Legal Directory

Introduction to our Privacy Policy Statement

“Welcome to the Privacy Policy for The Local Telephone Legal Directory, Inc., the preeminent online legal directory for Stillwater, Oklahoma and surrounding areas in Oklahoma. For almost 15 years, we have connected local consumers, lawyers, and the public with comprehensive, updated listings and information on available lawyers and legal services. Respecting your privacy and the security of your personally identifying information is central in how we serve the communities we represent. This policy reviews what information we may have about you or your actions, and how that information is used, stored and shared. Whether you are a resident looking for legal services in this area, a law firm looking to enhance its exposure to local consumers, or simply a visitor looking for legal news and services in this area, this company is committed to full transparency in the use of your information.”

An Introduction About Us

“The Local Telephone Legal Directory, Inc. publishes a regional online law firm, attorney and legal personnel directory for Stillwater, Oklahoma, and surrounding areas. It is operated in cooperation with Dancey-Meador Publishing Company. Both companies are managed by seasoned legal and business professionals. The Local Telephone Legal Directory, Inc.’s office is located at 118 North Oak Street, Ponca City, Oklahoma, 74601. If you have any privacy-related questions, contact one of this company’s principal contacts, Dean Meador (580-763-1976) or Tim Dancey (580-763-3437).”

The Scope of Our Privacy Policy

“This Privacy Policy governs all users of The Local Telephone Legal Directory, Inc. website, including residents, attorneys, advertisers and visitors to our legal directory and related services regarding the collection, use, sharing and safeguarding of information from our online directory and/or any other area where information is available for download from our website. This Privacy Policy also governs information collected during inquiries about advertising, subscriptions to e-newsletters or registration for specific events offered through the website, or any other interaction with the website or customer support.”

What We Collect

To maintain our directory and legal resources that inform the public, we collect certain information from users. We may collect the following types of information:

Identifying information, including names, email addresses, telephone numbers, and mailing addresses that users voluntarily submit for purposes including requesting a directory listing, inquiring into advertising, signing up to receive emails or newsletters, or registering for an event.
Professional information, including law firm names, lawyer names, practice areas, office locations, and business contact information submitted by legal professionals for purposes of including it within a directory listing.
Access and technical information, including search terms, pages viewed, time spent navigating pages, and general navigation paths to access our website and interact with services on our website, which we may collect through cookies, tracking pixels, and other automated tracking methods.
Technical information about your device and network, including IP addresses (internet protocol addresses), browser version, device identification (such as device type and hardware model) and operating system to support security and increase the usability of our services.
User content including correspondence records between us and users (for example, support request records and feedback).

We will not collect sensitive personal data such as social insurance numbers, financial account information or the contents of confidential communications.

How We Collect User Information

“We gather information in a number of ways to optimize the user experience:

Input – we gather personal and business information directly from you when you create and edit a directory listing, request advertising information, register for updates, or connect with us by telephone or online form.
Automation – we automatically collect usage and device data as you view and interact with our website using cookies, web beacons, and third party analytics (i.e. Google Analytics).
Third parties – subject to law and ethics rules, we may from time to time supplement our directory information with publicly available professional legal information or related updates made available to us by trusted partners.
Events – if you register for community legal events, or download content produced for communities of interest, we may collect data relevant to that participation or interaction (e.g., name, contact information, and organization affiliation based on your actions or inquiries).

The Use of Collected Data

“The information we obtain via our website is only used to support our relationship with you and to enhance your ability to use The Local Telephone Legal Directory, Inc. Specifically, we may use the information we obtain to:

Provide, maintain, support, customize, and improve the website’s legal directory and search utility.
Display the correct law professional and law firm listings.
Respond to inquiries concerning advertising, featured listings and users’ support questions.
Send you updates, newsletters and information about the legal profession, events in the legal industry, changes in services or products or other special offers (where you have opted-in).
Tailor your experience to provide you with relevant legal search results, legal guides or advertising content.
Create aggregate statistical data that provides anonymous information on your use of this website and its functionality to help us make decisions about ways to improve our product offering and total user experience of the website and its utility.
Monitor security, identify fraudulent activity and enforce our TOS.

We will not sell or rent any personal information to unrelated third parties.

Cookies and Related Tracking Technologies

“To allow us to analyze visitor traffic to our website, and provide visitors with an optimized browsing experience, we use cookies and other web tracking technologies. Cookies are files placed on your computer which allow us to record information about your activities on the site, as well as your preferences for subsequent browsing sessions. We use the following types of cookies:”

Strictly Necessary Cookies: essential to site functionality, such as search functions and enabling secure log-in sessions.
Performance Cookies: used to recognize how browsers utilize the site and help us improve its functionality through data collected in an aggregated and anonymous format.
Advertising Cookies: when used, they are limited to serving relevant local legal advertisements and offers; our advertising cookies never track users across non-affiliated websites.

Cookie settings can be adjusted through your browser’s preferences. Feature functionality may be limited if cookies are disabled. For more information, please review our Cookie Policy.

How We Safeguard Your Information

“We value the security and privacy of your personal information. The Local Telephone Legal Directory, Inc. uses a variety of technical and organizational safeguards to help protect against the unauthorized use, disclosure, alteration, or destruction of your personal information, including:

Network security infrastructure and server data encryption (SSL/TLS)
Security audits and vulnerability scanning
Restricted access to personal information only to authorized employees and other persons with a legitimate need to know or use such information
Secure storage practices and regular data backups
Privacy and data security training for employees

While we use commercially reasonable efforts to help safeguard your personal information, no method of transmission over the Internet or method of electronic storage is 100% secure. We therefore encourage users to be careful when transmitting personal information over the Internet.

Disclosure and Sharing of Data

We do not sell, trade, or otherwise rent your personal information with third parties. We may share information in the following circumstances:

With Service Providers: Trusted vendors who help us operate the Sites or our business (such as providers of website hosting, web analytics, communications, marketing, or security services) may be given limited access to information as needed to perform their services. Such service providers are contractually required to protect your information.
With Legal Professionals: Data you submit for inclusion in a directory may be included as part of a public listing available to our users that search for legal professionals.
With Your Consent: Information about you may be shared with third parties in other circumstances where we have your consent (e.g., when you request us to make a referral or participate in a sponsored event).
For Legal Reasons: We may also share information about you if we are required by law, a court order, or if we believe in good faith that disclosure is reasonably necessary for the protection of our users or the public, or as necessary for the security or enforcement of our operations. And we may be obliged by law to share such information with governmental agencies.
In Business Transfers: User information may be transferred to the acquiring party in connection with any merger, sale of assets or transfer of all or a portion of our business to another company (e.g., affiliates, joint ventures and parent companies), provided that we will provide you notice as required and permitted by applicable law.

Directory Listings and Publicly Available Information

We publish public information regarding law firms, attorneys and legal service providers in the Stillwater region. This includes professional names, business addresses, telephone numbers, areas of practice and other information about law-related services. Information we publish comes to us directly from submissions, public records and confirmed professional sources. If you would like to update, amend or delete your professional listing please call us at 580-763-1976 or 580-763-3437 for immediate assistance.

Links to Third Parties

Our site may provide links to other sites, legal resources and associations in the community for your convenience. While we try to partner with reputable outside organizations, The Local Telephone Legal Directory, Inc. is not responsible for the privacy practices or the content of these external websites. We encourage visitors to review the privacy policies of any website you visit, including third-party websites visited through our website, to determine how those websites collect and use personal information.

Privacy of Minors

“The Local Telephone Legal Directory, Inc. is a legal directory for adults seeking to obtain legal services and is not designed for or intended to attract children less than the age of 16. We do not collect personally identifiable information from any persons we actually know are children under the age of 16. If you are a parent or guardian and you are aware that your child has provided us with personal information, please contact us at 580-763-1976 or 580-763-3437 and we will take steps to delete such information from our files.”

Your Choices and Consent

“We recognize your rights to make choices about how your personally identifying information is handled. You may:

Use unsubscribe toggles present on our site or within our communications in order to opt out of various marketing communications at any time.
Use browser cookie preferences to manage cookies from our site.
Contact our support team to request the correction or removal of directory listings and/or other information transmitted incidentally to us.
Choose not to provide certain information. (Note, while you may decline to provide requested information, this may impact your ability to participate in certain features or use certain offerings, e.g., if you do not wish us to pass contact information along in response to advertising requests, or if you do not provide information that is required for participation in an event, etc.)

By using our website, you agree and consent to the collection, use/application of the information we collected as specified in this Privacy Policy.

Updating and Accessing Your Information

“Accuracy is critical to our role. You are entitled to request, review and correct any data The Local Telephone Legal Directory, Inc. may contain on you or your business, personal or professional. To review, revise or remove data you believe has been entered in error, please call Dean Meador or Tim Dancey at 580-763-1976 or 580-763-3437. We will comply with your request in a prompt manner consistent with applicable laws.”

Retention and Deletion of Information

We hold your data for as long as is necessary to achieve the purposes set out in the Privacy Policy and/or as required by law. Directory listing, profile data, as well as related professional data that is included in those directories are published indefinitely unless we receive a request to update or remove them. Advertising activity, support requests or event participation records are held securely and are reviewed periodically to determine continuing relevance. If you ask us to delete your personal or professional information we will do so promptly on reasonable grounds, or anonymize such data if lawful grounds exist to hold such data, subject to any legal obligation.

Basis for Processing Information

“Our legal bases for collecting and processing your information depend on the context:

Consent: For directory listings, advertising and/or subscriptions where you have voluntarily provided information.
Contractual necessity: To respond to your requests for services, advertising placement, or events.
Legal compliance: When we are subject to a legal obligation or court order.
Legitimate interests: To operate, maintain and improve our directory, as well as assert and defend legal rights, protect directory users from fraudulent activity, and advertise Community Legal Access Services.

We make good faith efforts to balance our business needs with your privacy rights.”

Your Rights Under the Applicable Laws

Depending on your state or territory, you may have the following rights under state or federal data protection laws:

Right of access to (or obtaining a copy of) personal data
Right to request rectification, erasure or restriction of personal data
Right to object to certain processing, such as direct marketing
Right to request data portability (as applicable)

To exercise any of the above-mentioned rights, please call our privacy team at the telephone numbers above. We will address all such requests in accordance with the applicable law and within reasonable time limits.

International Users and Cross-Border Data Transfers

The Local Telephone Legal Directory, Inc. carries out the activities outlined herein primarily in the United States, specifically in and around Stillwater, Oklahoma. If you access our site from outside the United States, you consent to our transfer, storage, and processing of your information in the United States, which is subject to U.S. data protection laws.

Privacy and Advertising

Our site serves as an advertising platform designed to help law firms and attorneys advertise their services to users located in Stillwater. All ads are screened for compliance with our editorial standards and ethical guidelines. We store only the preferred contact information that advertisers require to (i) process advertising inquiries, (ii) display featured ad placements, or (iii) facilitate billing or other communications. We do not sell or otherwise disclose advertising information to unrelated third parties. Further, advertisers may modify or delete their advertising details at any time by contacting WSI.

Newsletter and Other Communications

We provide periodic newsletters and legal alerts to subscribers who opt-in. To subscribe you may enter your name and email address. You can unsubscribe at any time using the instructions in the email or by contacting us. We do not share your email information with any third party marketers. Communications regarding legal alerts, events, offers, services and tools are sent to subscribers who request them.

Community Events and Other Related Resources

This site contains information regarding local Stillwater area legal events, seminars, publications available for download and more. When subscribing for a legal event or ordering a community resource, the information you provide is limited to what is necessary for us to complete your request, plus enough to keep you informed of updates regarding the event you requested. The information is not sold or used for any purpose other than the event you are requesting, and can be removed from our notification system anytime by you.

Notification Procedure for Data Breaches

In the rare instance your personal information is breached resulting in compromise, the Local Telephone Legal Directory, Inc. will promptly investigate the situation and do what we can to help mitigate the risk. We will follow all necessary regulations in informing affected users as soon as possible, and provide instructions on how to safeguard your personal information. We are transparent and put your interests first in everything we do.

Amendments to Privacy Policy

We will update this Privacy Policy from time to time as our practices change, technology changes, legal requirements change or community expectations change. Any changes will be prominently displayed on our website along with the effective date for the change. Users are encouraged to check this page periodically. Continued use of services after the posting of any changes constitutes acceptance of the new policy.

Contact Us About Privacy Issues

The Local Telephone Legal Directory, Inc.
118 North Oak Street
Ponca City, Oklahoma, 74601
Telephone: Dean Meador (580-763-1976) or Tim Dancey (580-763-3437)

We strive to respond promptly and fully to your privacy concerns. For additional contact options, please visit our Contact Us page.

Complaint Handling and Dispute Resolution Process

“If you think that we have not processed your data as described in this Privacy Policy or if you otherwise have a complaint about how we are processing your Personal Data, please contact us directly using the telephone numbers listed at the bottom of this Privacy Policy. We will investigate your complaint and respond as soon as we reasonably can. If you are unhappy with how we have dealt with your complaint, you may have the right to complain to your local data protection supervisory authority or pursue court proceedings under applicable law.”

You Are Responsible for Your Own Privacy

While we have taken steps to make sure your information is safe, we encourage website visitors to take additional steps to protect personal information. Please do not send any sensitive or confidential information in an email or through a directory submission, use strong passwords for any accounts you may create on websites, and be cautious of responding to unsolicited link referrals to other websites, etc. We recommend users stay up to date on how to protect their data and contact us with any questions they might have regarding their privacy or security.

Summary of Principles That We Follow

The Local Telephone Legal Directory, Inc. (“we”, “our”, “us”) collection commitment can be briefly summarized as:

We will only collect the information necessary for the legal directory and other services we provide.
We will only use your data to improve your experience and provide our services to you.
We will protect your information with robust security measures.
We will never sell or abuse your personal information.
We are transparent in our practices and provide you with reasonable choices to protect your privacy.

Thank you for placing trust in our service. We are committed to maintaining such trust with every action we take.

Policy Effectivity and Acceptance

“This Privacy Policy is effective June 1, 2024. If you are at The Local Telephone Legal Directory, Inc. website, then you have read, understand and agree to the terms set forth in this Privacy Policy. If you disagree, please do not use our website and please contact us with questions or comments. We appreciate your trust in us and we’re committed to safeguarding your privacy while you’re working your way through Stillwater’s local legal professionals.”